READ-ONLY INTEGRATION NO EHR WRITE-BACK HL7 / FHIR COMPATIBLE ENCRYPTED & AUDIT LOGGED BAA BEFORE GO-LIVE
Hospital Birth Record Infrastructure · Read-Only EHR Integration

Give every newborn family a permanent birth record before discharge.

Codex Core reads birth event data from your existing EHR and generates an archival-grade Codex Origin automatically — with no EHR write-back, no new clinical interface, and BAA execution before go-live.

Request 90-Day Pilot Review
Process

From birth event to family document.

Codex Core operates as a passive infrastructure layer — listening, generating, and delivering without touching your workflows or your team.

  1. Birth Event
    Recorded

    Staff completes standard birth-event documentation in the EHR — no additional steps required.

  2. Data
    Ingested

    Codex Core reads birth data via secure, read-only HL7/FHIR integration.

  3. Record
    Generated

    The Codex Origin document is assembled, assigned a unique permanent record ID, and queued for print.

  4. Document
    Printed

    Routes to your facility's print queue automatically.

  5. Family
    Receives

    A permanent, archival-grade record is presented to the family before discharge.

Institutional Buy-In

Built for the Approval Chain.

CIO / Health IT

Read-only by architecture. Nothing written back.

  • HL7 ADT or FHIR inbound only — no write-back scope
  • Encrypted in transit and at rest
  • Integration access is restricted to read-only scope
  • Timestamped audit logs available for compliance and security review

CNO / Nursing Leadership

No new clinical software for nurses or registrars.

  • Staff continues existing EHR documentation unchanged
  • No new clinical interface to manage
  • Minimal orientation for print handling and exception routing
  • Codex Core listens passively for birth registration events
  • Record is generated automatically for presentation before discharge

VP Patient Experience

A moment families remember for a lifetime — presented before discharge.

  • Permanent archival record presented before discharge
  • Configured for hospital-led presentation and patient experience
  • Early-adopter hospitals gain a differentiated maternity experience families remember
  • Rarely offered at the point of care, and highly differentiated when implemented well

Innovation / Foundation

Pilotable. Fundable. Scalable.

  • 90-day no-cost pilot with structured outcomes review
  • Story-rich patient experience angle for foundation partners
  • Design partner institutions help shape rollout and evaluation standards
  • Expands to NICU, system-wide deployment post-pilot
Leadership Buy-In

No workflow rebuild.
No EHR replacement.
No clinical workflow retraining.

This is not a technology decision.

It's a patient experience decision.

Hospitals have issued ink footprint cards for over 100 years. In that same period, EHR systems transformed completely. The family record stayed primitive.

Built to close that gap at the point of care.
Improves Patient Experience
Families leave with more than paperwork. They leave with a permanent, meaningful artifact of their child's birth. That moment becomes associated with your institution.
Differentiates Your Brand
Early adopters can create a differentiated maternity experience families remember and talk about.
Zero Workflow Disruption
Read-only HL7/FHIR integration. No new data entry. No new clinical interface. No EHR modification. The Codex generates automatically from data your team already captures.
Data Flow

From your EHR to the family's hands — without touching your workflow.

Step 1

Hospital EHR

Your existing system.
No modification required.

Step 2

Read-Only Feed

HL7 ADT or FHIR.
Inbound only — no write-back.

Step 3

Codex Core Processing

Birth event triggers
record generation.

Step 4

PDF Generation

Archival-grade record
rendered automatically.

Step 5

Secure Storage

Encrypted at rest.
Audit-logged access.

Step 6

Print at Discharge

Presented to family
before they leave.

Your staff does nothing different. The record exists because the birth was registered.

Compliance & Security

Built for your compliance review.

Codex Core is designed to support hospital security, privacy, and compliance review before integration. The table below reflects current design posture — your compliance team will receive full documentation during technical review.

Area Codex Core Position Reference
EHR Access Read-only inbound connection via HL7 ADT or FHIR. No query capability outside birth registration events. HL7 v2 / FHIR R4
EHR Modification No write-back of any kind. Integration credential is scoped read-only at the institution level — enforceable by your IT team. Read-only scope enforced
Transmission All data in transit is encrypted using TLS 1.2 or higher. PHI is never transmitted in plaintext. TLS 1.2+ required
Storage PHI stored encrypted at rest. Storage architecture reviewed during technical discovery. Details provided under NDA to IT/security teams. AES-256 at rest
Retention Retention policy aligned to institution requirements and HIPAA minimum-necessary standard. Configurable per agreement. HIPAA § 164.530(j)
Access Controls Credentials issued and revocable by the institution. Access scoped to birth registration events only. Audit log available to your security team on demand. HIPAA § 164.312(a)
PHI Use PHI is used solely to generate the birth record. Not used for analytics, marketing, or secondary purposes. Governed by BAA. HIPAA minimum necessary
Legal Framework Business Associate Agreement executed prior to go-live. Our legal team coordinates directly with your compliance officer and counsel. BAA required · HIPAA § 164.308

Full security documentation, architecture diagrams, and BAA template available upon request.

How Adoption Happens

From first conversation to live deployment.

A structured path designed to move through your institution's approval process without friction — from discovery to L&D launch in a single pilot cycle.

  1. Discovery
    Call

    20-minute conversation. We establish EHR platform, delivery volume, and institutional fit — no sales pressure.

  2. Technical
    Review

    We provide full integration documentation, security posture, and BAA for your IT and compliance teams.

  3. Pilot
    Agreement

    90-day pilot at zero cost. No contract commitment. We absorb integration and setup — you evaluate outcomes.

  4. L&D
    Launch

    Codex Core goes live in Labor & Delivery. Every birth from that point forward produces a permanent record automatically.

  5. Expansion
    & Review

    Post-pilot review with leadership. Expand to NICU, discharge workflow, and system-wide deployment on validated outcomes.

90-Day Design Partner Pilot

The fastest path to go-live.

A structured pilot that lets your IT, compliance, and operations teams evaluate Codex Core with no cost and no commitment beyond a defined window.

Integration

Read-only inbound birth event data

Codex Core connects to your existing ADT or FHIR feed. No write-back. No new data entry. No EHR modification of any kind.

Workflow

Zero workflow change for your staff

Nurses, registrars, and discharge staff continue their existing process. Codex Core runs silently in the background and presents the record within 24 hours of birth registration.

Cost

No-cost during evaluation period

The pilot period is provided at no cost. Pricing is established only after the institution confirms operational fit and chooses to proceed.

Requirements

IT liaison and defined go-live window

Hospital provides a designated IT contact and a confirmed implementation window. We handle the rest.

Pilot Success Metrics

Operational

Staff time saved per birth event

Patient Experience

Parent satisfaction feedback at discharge

Performance

Reprint turnaround under 2 minutes

Fit

Operational fit confirmed at discharge

Request Pilot Agreement Schedule a 20-Minute Demo

Subject to mutual technical validation, security review, and BAA execution prior to live deployment.

Pilot Evaluation

How the pilot is judged.

The 90-day pilot has defined success criteria reviewed at close. No ambiguity about what a successful implementation looks like.

  • Birth event to PDF generation completed successfully for every qualifying delivery
  • Reprint turnaround under 2 minutes for exception cases
  • No new clinical documentation steps introduced for nursing or registrar staff
  • Parent satisfaction feedback captured at discharge
  • IT and security review completed and signed off before go-live
  • Formal outcomes review conducted at close of 90-day window with all relevant stakeholders
Next Step — By Role

The right document for your review process.

Codex Core requires sign-off from multiple stakeholders. Here is what each team needs.

For Executives

CNO · CMO · VP Patient Experience

The Hospital Experience Brief covers the patient outcome case, the discharge workflow, and the institutional differentiation story. One page. Built for leadership review.

For IT & Security

CIO · EHR Administrators · Compliance

The Security Review Packet covers data flow architecture, integration scope, access controls, audit logging posture, and BAA framework. Built for technical and compliance review.

Ready to Proceed

Innovation · Administration · Pilot Buyers

The Pilot Agreement defines the 90-day scope, go-live criteria, rollback conditions, and success review structure. No long-term commitment. Reviewed and signed before any data access begins.

Contact

Schedule a 20-minute review.

A 20-minute conversation is all it takes to determine whether Codex Core is the right fit for your institution.

Millions of U.S. births each year still leave hospitals without a permanent archival family record. The institutions that move first will define the standard.

What to Expect
  • 20-minute Zoom or phone call
  • Technical integration overview for IT
  • Compliance documentation provided
  • No sales pressure — institutional fit first

Request a Demo

Or email directly: hello@mybirthcodex.com

For Your Review Process

Not ready to schedule a call?

We understand institutional review takes time. Request the documents your team needs to evaluate Codex Core on your own schedule.

Documents are delivered to your inbox. A Codex Core team member may follow up once to confirm receipt and answer any review questions.

Codex Core is designed to support hospital security and privacy review. Final deployment terms, retention settings, and BAA language are confirmed during pilot review.